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  Some of the 19,256 details that Spectrum Events handles for you:
Develop event website
Provide pro-forma site feasibility study
Conduct site selection trips
Provide proposal with budget
Sign confidentiality agreement, vendor contracts and copyright clearances
Assign suite upgrades and room amenities
Set up on-line registration; manage on-site registration
Design theme graphics and décor
Manage invitation process - print and mail
Book and issue airline tickets upon attendees approval
Create menus to match agenda
Hire ground transportation and provide meet-greet service
Fed-X attendee departure packets
Provide on-site staff to handle meeting logistics
Coordinate meeting materials
Mail promotional mailers
Recommend and book entertainment
Hire speech writers, book speakers and oversee rehearsals
Produce symposia Highlights Newsletter
Coordinate customized departure packets, welcome packets and daily activity sheets
Deliver technical staff equipment, A-V technology and staging
Pre-plan potential security issues; review with staff
Schedule pre-conference meeting and distribute weekly status reports
Oversee and coordinate planned tours
Manage meeting room set up and sweep room post-meeting
Print boarding passes on-site
Conduct meeting evaluations
Host a follow up meeting with client to review meeting goals
Process meeting attendees expense reports and notify of any overages
Archive meeting presentations
Finalize billing for meeting in a bound book format